Developing Effective and Compliant Bid Specifications (2 Days)

Unpack the key elements for developing effective Bid Invitations as required under legislation


9 July 2024 – 10 July 2024


2 July 2024


Instructor-led training


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The legislative context under which Bid Invitations fall (the PFMA, MFMA, SCM Regulations, PPPFA, and the B-BBEE Empowerment Act) can be complex, misunderstood or misinterpreted. This course unpacks the key elements for the development of effective and compliant bid specifications, beginning with an understanding of the key definitions and historical background of Bid Specifications and Bid Invitations.

Developing Effective and Compliant Bid Specifications


  • Understand the key definitions and historical background to Bid Specifications and Bid invitations.
  • Understand the legislative context in which Bid Invitations are required and how thisdiffers for different organisations under the PFMA and the MFMA. The legislative context includes the PFMA and the existing and new Regulations; the MFMA and SCM Regulations; Preferential Procurement Regulations 2011 (PPPFA) as they relate to Bid Invitations; and the Broad-Based Black Economic Empowerment Act (revised) and the Codes (current and draft).
  • Understand the role of the Bid Invitation and the impact that responses by the bidders have on the contracting process.
  • Provide a clear understanding of the different types of bid invitations (goods and services, terms of reference, infrastructure);
  • Understand market/industry research and analysis in the context of bid invitations and review the use of Porter’s Five-Forces model in industry/market as an analysis technique;
  • Understand the strategic sourcing options to be considered before embarking on abid invitation process;
  • Present a framework for organising and compiling bid invitations;
  • Understand the establishment, structure and role of the Bid Specifications Committee (BSC);
  • Understand important requirements of the Preferential Procurement Regulations that influence evaluations, particularly local production and content, functionality,sub-contracting and consortiums;
  • Understand the purpose of the General Conditions of Contract and the relationship with Special Conditions of Contract and which Standard Bid Documents (SBDs) arerequired and when;
  • Improve your skills in writing effective Bid Invitations by understanding important terms to include and what to avoid.


Career roles we recommend this course for:

  • Accounting Authorities
  • Accounting Officers and Senior Managers in national, provincial, and municipal government as well as all Schedule 3A & 3C enterprises and agencies
  • Chief Procurement Officers
  • Procurement and Supply Chain Managers
  • Team Leaders
  • Commercial Specialists
  • Supplier Relationship Managers
  • Contract Managers
  • Sourcing Managers
  • Buyers (Junior to Senior)
  • Project Managers
  • Commodity Managers
  • Category Managers


Commerce Edge

Commerce Edge has been a leading provider of World Class Procurement and Supply Chain training since 2001. We have trained hundreds of public and private sector organisations and over 10,000 individuals on various aspects of World Class Procurement, Logistics, Operations and Planning in the context of the wider Supply Chain.


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